Capabilities

Tax notice compliance made simple with NOTICENINJA

Scan to Capture – Auto Entry

Feel at ease with our Scan to Capture – Auto Entry feature. Simply upload notices into NOTICENINJA and allow our proprietary OCR algorithms to populate data into the system and auto route notices to the correct department, employee, or vendor on file. With our proprietary agency forms recognition library you have peace of mind that we can capture all the data needed to process your notice efficiently.

Workflow & Task Management

NOTICENINJA automatically generates workflow tasks specific to the notice type. Using our tax notice best practices, we have proprietary workflows which can be easily customized to your company’s specific process needs or individual exceptions. Intuitive. Easy to use. Flexible.

Document Management

NOTICENINJA empowers businesses to be more efficient with intelligent digital organization of all tax and compliances notices. Unlock the value of your people by using the latest automation to upload and digitize your documents eliminating stacks of papers and lost notices that can potentially cost the company in fines, penalties, and interest. Built in eSignature features allow for automated updating of POA’s, Agent’s on File and other important documents.

Simple User Interface

NOTICENINJA’S UI Design was engineered to be simple, intuitive, and responsive. The same header layout and tabs are used in both the account screen and the workflow screen, so the application will quickly become familiar and easy to navigate. You’ll learn to use the software with ease, avoiding the downtime that usually comes with implementing new systems.

Agency Knowledgebase

Leverage the power of your whole team – or even your entire enterprise – from one centralized location with NOTICENINJA’S Knowledgebase. Track essential contacts, agents, addresses, notes, websites, agencies and more while empowering your team members with the information they need to be more effective. Every time a new tax or compliance notice is resolved, your centralized repository of knowledge grows. Easy to navigate. Scales as you grow. Build out your knowledgebase.

Compliance Reporting

Customizable Dashboards allow users to manage notices by priority, amounts, due dates and more. Graphs provide at-a-glance views of critical metrics while Management Reports allow users to dig deeper into the data.

Reporting

Dashboards

Metrics & Data Visualization

Why NOTICENINJA?

A smooth, quick process for resolving tax and compliance notices every time.

Streamline Compliance

What is the cost of a single missed notice, penalty or interest payment? Resolve all tax notices accurately, so you can reduce or even remove all extra monies owed to the tax agency.

Savings

Remove the risk of costly errors that could result in thousands of dollars in P&I and damage to your reputation. Minimize penalties, interest and future liabilities while streamlining research, abatement requests, and other notice-related tasks.

Save time / Increase productivity

Remove the repetitive, time consuming tasks that suck up hours of your time every quarter. Benefit from a central repository to handle communications, resources, notices, documents, agency information, and much more.

Standardize

A true agency notice compliance solution that was designed specifically for tax professionals. Track, report and find trends in the data, so you can streamline your processes further and save even more time!

Tax Notice Management

Manage by priority, not chronologically.

Scan-to-Capture – OCR technology reads notices and automates data entry

Workflows - Notice entry workflow, Abatement request workflow, POA management workflow, and others

Notice Entry Options - Quick, Grid, Bulk, Distributed, Scan-to-Capture

Communication Templates - Save time with agency/client communication templates

Research - Easily research, record and report on the who, what and when

Notes & Attachments – Store all types of supporting info and documents at the notice level

Actuals – Track, manage and report on assessed versus actual amounts paid

A comprehensive tax solution

Agency Knowledgebase

Worker smarter. Retain your knowledge.

When it comes to tax notice management, working smarter makes all the difference. NOTICENINJA comes loaded with Agency Addresses, Contact Info and Links to commonly used Agency Resources. Your staff can build on this foundation to create a shared knowledgebase of Agency Info including detailed notes, favorite links, preferred contacts with ratings and mouse-over notes.

Agency addresses, contacts and notes

Links to agency resources

Preferred contacts and ratings

Some additional ways NOTICENINJA makes
life easier for tax professionals…

Power of Attorney and tax document management

Mass communications

Amended return process workflow

Scan-to-capture (OCR) notice entry

Missing EIN tracking tool

Track and record calls to agencies

Import notice history

Import client data

Single Sign-on

Integrate with CRM and other third-party systems

Auto-notice assignment routing

Unlimited notice types

Contact us for a demo and additional solutions.

Automate Tax Notice Management and Compliance.

Markets served include corporations, service providers, CPA’s and compliance firms.

Contact us with a question

Contact for questions about streamlining your tax notice compliance with NOTICENINJA.