Capabilities
Tax notice compliance made simple with NOTICENINJA
Feel at ease with our Scan to Capture – Auto Entry feature. Simply upload notices into NOTICENINJA and allow our proprietary OCR algorithms to populate data into the system and auto route notices to the correct department, employee, or vendor on file. With our proprietary agency forms recognition library you have peace of mind that we can capture all the data needed to process your notice efficiently.
Workflow & Task Management
NOTICENINJA automatically generates workflow tasks specific to the notice type. Using our tax notice best practices, we have proprietary workflows which can be easily customized to your company’s specific process needs or individual exceptions. Intuitive. Easy to use. Flexible.
Document Management
NOTICENINJA empowers businesses to be more efficient with intelligent digital organization of all tax and compliances notices. Unlock the value of your people by using the latest automation to upload and digitize your documents eliminating stacks of papers and lost notices that can potentially cost the company in fines, penalties, and interest. Built in eSignature features allow for automated updating of POA’s, Agent’s on File and other important documents.
Simple User Interface
NOTICENINJA’S UI Design was engineered to be simple, intuitive, and responsive allowing for easy adoption. The same header layout and tabs are used in both the account screen and the workflow screen, so the application will quickly become familiar and easy to navigate. You’ll learn to use the software with ease, avoiding the downtime that usually comes with implementing new systems.
Agency Knowledgebase
Leverage the power of your whole team – or even your entire enterprise – from one centralized location with NOTICENINJA’S Knowledge base. Track essential contacts, agents, addresses, notes, websites, agencies and more while empowering your team members with the information they need to be more effective. Every time a new tax or compliance notice is resolved, your centralized repository of knowledge grows. Easy to navigate. Scales as you grow. Build out your knowledge base.
Compliance Reporting
Customizable Dashboards allow users to manage notices by priority, amounts, due dates and more. Graphs provide at-a-glance views of critical metrics while Management Reports allow users to dig deeper into the data.
Reporting
Dashboards
Metrics & Data Visualization
Why NOTICENINJA?
A smooth, quick process for resolving notices every time.
Streamline Compliance
What is the cost of a single missed notice, penalty or interest payment? Resolve all tax notices accurately, so you can reduce or even remove all extra monies owed to the tax agency.
Savings
Remove the risk of costly errors that could result in thousands of dollars in P&I and damage to your reputation. Minimize penalties, interest and future liabilities while streamlining research, abatement requests, and other notice-related tasks.
Save time / Increase productivity
Remove the repetitive, time consuming tasks that suck up hours of your time every quarter. Benefit from a central repository to handle communications, resources, notices, documents, agency information, and much more.
Standardize
A true agency notice compliance solution that was designed specifically for tax professionals. Track, report and find trends in the data, so you can streamline your processes further and save even more time!
Notice Management
Manage by priority, not chronologically.
Scan-to-Capture – OCR technology reads notices and automates data entry
Workflows - Notice entry workflow, Abatement request workflow, POA management workflow, and others
Notice Entry Options - Quick, Grid, Bulk, Distributed, Scan-to-Capture
Communication Templates - Save time with agency/client communication templates
Research - Easily research, record and report on the who, what and when
Notes & Attachments – Store all types of supporting info and documents at the notice level
Actuals – Track, manage and report on assessed versus actual amounts paid
Agency Knowledgebase
Worker smarter. Retain your knowledge.
When it comes to tax notice management, working smarter makes all the difference. NOTICENINJA comes loaded with Agency Addresses, Contact Info and Links to commonly used Agency Resources. Your staff can build on this foundation to create a shared knowledge base of Agency Info including detailed notes, favorite links, preferred contacts with ratings and mouse-over notes.
Agency addresses, contacts and notes
Links to agency resources
Preferred contacts and ratings
Some additional ways NOTICENINJA makes life easier
Power of Attorney and tax document management
Mass communications
Amended return process workflow
Scan-to-capture (OCR) notice entry
Missing EIN tracking tool
Track and record calls to agencies
Import notice history
Import client data
Single Sign-on
Integrate with CRM and other third-party systems
Auto-notice assignment routing
Unlimited notice types
Contact us for a demo and additional solutions.
Automate Tax Notice Management and Compliance.
Markets served include corporations, service providers, CPA’s and compliance firms.
Contact us with a question
Contact for questions about streamlining your tax notice compliance with NOTICENINJA.